CivicSpace™ is web-based software that helps cities, libraries, community centers, and others manage use of their facilities for both internal functions and community activities. It's easy to use for staff and community members.Request a Demo
Chances are, facility scheduling and rentals take up more of your time than they should. Everyone has their own calendar, activities conflict, people won't pay what they owe, etc. -- ugh. CivicSpace gets everyone on the same page and makes it all a breeze.
CivicSpace helps promote your facilities, bring in more renters, and bring in more revenues (or at least cover your costs!). Could your organization use more money? We thought so.
When you make your facilities easier to request and more available to the community, you enable more playgroups, soccer matches, support groups, art classes, and other activities that build community and engage your neighbors with your organization.
You will receive a website, hosted and powered by CivicSpace, where staff members and community members can find and request your available facilities, browse through and register for activities, and where designated staff can manage rentals and activities.
CivicSpace can help you manage and promote your programs and events.
Forms can collect any information you need (typically copied from your existing application). The requests also include:
CivicSpace will automatically notify and obtain approvals from the right staff at the right times. You can set the appropriate approvers for each space and then rental requests are automatically routed to the appropriate people for approval.
CivicSpace can enable you to manage all facility scheduling online, and you can control who has access to the calendars and who is authorized to make changes. (CivicSpace doesn't need to be your primary scheduling tool to be helpful! If you already have a system in place that you love, CivicSpace can certainly work in tandem, and may even be able to integrate directly.)
Managing your scheduling and facility use requests in CivicSpace from start to finish allows you to track and retain information about each specific activity, as well as retrieve information in aggregate.
Each staff member and community member who wishes to use your facilities will receive a unique user account following a simple registration.
Do we have to install software on our computers?
Nope! The software is entirely web-based, so you can access everything from (almost) any web browser. Also, the software is improved and upgraded regularly, and without any upgrade fees or inconvenience to you.
How long does setup take?
It can be done in as little as two weeks -- if we all really rush! -- but four-to-six weeks is typical, and it might take a little longer if you have a lot of space. It all depends on how much information about your facilities and processes you have already at your fingertips, and how much you still need to gather.